Effective Date: Oct 1st, 2025
At SensOTRy, LLC, your privacy matters to us. Whether you join our educational courses, wellness programs, or professional services, we are committed to protecting your personal and health information with the same care we give to your well-being.
This Privacy Policy explains how we collect, use, and protect your information and your rights under federal and state law. We comply with the Health Insurance Portability and Accountability Act (HIPAA) and all applicable state privacy laws — including the Texas Medical Privacy Act (HB300) — and we follow the stricter standard whenever state and federal laws differ.
Our Commitment
Your pricacy, trust, and comfort are central to everything we do. By participating in SEnsOTRy programs or accessing our educational and wellness resources, you acknowledge that you’ve read and understood this Privacy Policy and agree to its terms.
1. What This Policy Covers
This Policy applies to all personal and protected health information (“PHI”) that SensOTRy, LLC collects, stores, transmits, or processes through our educational, wellness, and professional programs.
It applies to all participants in the United States, including those who live outside of Texas. When state laws differ, SensOTRy complies with the law that provides the greatest level of privacy protection.
2. Your Rights
You have important rights regarding your personal and health information. You may:
Access your records. Request and receive a copy of your health or wellness-related information (including electronic versions) within 15 days of your request, when feasible.
Request corrections. Ask us to fix inaccurate or incomplete information.
Limit how your information is shared. You may request restrictions on certain uses or disclosures. (We will honor requests when legally and operationally possible.)
Choose how we contact you. You may ask us to communicate through specific means — such as email, phone, or postal mail.
Request a disclosure history. You can ask for a list of disclosures of your PHI not related to treatment, payment, or operations.
Receive this policy. You can request a paper or electronic copy of this Privacy Policy at any time.
Designate a personal representative. You may authorize a trusted person to act on your behalf once their identity and authority are verified.
File a complaint safely. You can report privacy concerns without fear of retaliation
3. How We Use and Share Information
We use and disclose your PHI only as permitted by law and only when necessary to provide our services or meet our legal obligations. This may include:
Program coordination and support. For education, wellness, or consultation purposes.
Administrative and payment activities. For billing, record-keeping, and internal operations.
Legal and public health requirements. To comply with reporting laws or respond to lawful requests.
Research and program improvement. With approved safeguards and your consent when required.
Operational functions. Such as auditing, compliance, and training that support safe, effective services.
We do not sell your information and will never use or disclose your PHI for marketing without your explicit written authorization as required by law.
4. Electronic Information & Consent
In accordance with Texas HB300 and similar state privacy laws, SensOTRy, LLC requires your specific authorization before any electronic disclosure of your PHI that is not otherwise permitted by law.
We maintain secure electronic systems with strict access controls, encryption, and audit monitoring to protect your information from unauthorized access or disclosure.
5. Keeping Your Information Safe
SensOTRy uses administrative, technical, and physical safeguards to keep your personal and health information safe. These include secure servers, limited-access systems, encrypted communications, and regular compliance reviews.
6. If a Breach Occurs
If a breach of unsecured PHI occurs, we will notify affected individuals and, when required, federal and state authorities (such as the Texas Attorney General) promptly and transparently, consistent with HIPAA and applicable state laws.
7. Staff Training and Accountability
All SensOTRy, LLC team members complete privacy and security training within 90 days of hire and receive regular updates whenever privacy laws or internal policies change. This ensures your information is handled responsibly and professionally.
8. Policy Updates
We may revise this Privacy Policy as our programs evolve or laws change. The latest version will always be posted on our website, and you may request a copy at any time. The “Effective Date” above reflects the most current version.
9. Questions or Requests
If you have any questions, concerns, or requests regarding your privacy or this Policy, please contact:
SensOTRy, LLC
Email: sensotry@gmail.com
Phone: 281-829-8102
Mailing Address: 25675 Nelson Way, Ste 120 #3046, Katy, TX 77494 USA
This notice explains how your medical information may be used, disclosed, and how you can access it. Please review carefully.
Effective Date: Oct 1st, 2025
For questions regarding this notice or the use of your protected health information (PHI), contact SensOTRy at sensotry@gmail.com.
Your Rights:
• Obtain a copy of your medical record (paper or electronic)
• Request corrections to your medical record
• Request confidential communications
• Receive a list of parties with whom your information has been shared
• Request restrictions on how your information is used or shared
• Obtain a copy of this privacy notice
• Designate a personal representative to act on your behalf
• File a complaint if you believe your privacy rights have been violated
Your Choices:
You may instruct us on how to share your information in these scenarios:
• Sharing with family, friends, or those involved in your care
• Inclusion in hospital directories
• Sharing information for disaster relief
In situations where you are unable to express your wishes, we may share information if deemed in your best interest or to prevent serious harm. We do not share your information for marketing, sale, or most psychotherapy notes without your written consent.
In the case of fundraising:
• We may contact you for fundraising efforts, but you are free to refuse and instruct us not to contact you for related intention in the future.
How We Use and Share Your Information:
We use and disclose your PHI to:
• Provide treatment and coordinate care
• Manage our organization and improve services
• Bill and receive payment for healthcare services
• Comply with legal requirements and public health activities
• Facilitate organ donation, research, and respond to legal actions
Our Responsibilities:
We are required by law to protect your PHI and notify you promptly of any breaches. We adhere to the practices outlined in this notice and will not use or disclose your information beyond these terms without your permission.
Changes to this Notice:
We may update this notice and will post changes on our website and in our office. The revised notice will apply to all information we hold.
For more information, visit hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html.
Effective Date: Oct 1st, 2025
The content, programs, and materials provided through SensOTRy, LLC (“we,” “our,” or “us”) and accessible via SensOTRy.com (“Site”) are offered for educational and informational purposes only. By using this Site, you acknowledge and agree to the following terms and conditions.
1. Educational and Informational Purposes Only
All information on this Site — including text, graphics, images, audio, video, courses, and related materials (“Content”) — is designed to support learning, personal development, and sensory awareness.
The Content may discuss topics related to health, wellness, sensory processing, or human performance, but it is not intended to provide medical advice, nor should it be interpreted as professional healthcare guidance, diagnosis, or treatment.
Always seek the advice of a qualified physician, therapist, or healthcare provider regarding any questions or conditions related to your physical or mental health. Do not disregard or delay obtaining professional medical advice because of information obtained from this Site.
2. No Medical or Therapeutic Relationship
Your use of this Site or participation in any SensOTRy program does not create a doctor–patient, therapist–client, or any other professional healthcare relationship between you and SensOTRy, LLC, its owner(s), employees, contractors, or representatives.
All activities, exercises, or practices shared are for self-guided educational exploration. You assume full responsibility for your own safety, decisions, and outcomes when applying any information from this Site.
3. International Use
SensOTRy, LLC operates under the laws of the United States of America, specifically the State of Texas. Access to this Site from other countries is permitted for informational use only.
If you access the Site from outside the United States, you are responsible for complying with any applicable local laws and regulations governing online content and health-related information in your jurisdiction.
SensOTRy, LLC makes no representations that the Content is appropriate, lawful, or available for use in all locations.
4. Affiliate Disclaimer
This Site may contain affiliate links to products or services. This means that, at no additional cost to you, SensOTRy, LLC may earn a small commission if you make a purchase through such links.
These commissions support the continued maintenance of the Site and creation of free educational content. We only recommend resources that align with our mission and are believed to add value to your sensory and wellness experience.
5. Product Disclaimer
Products sold or recommended on this Site — such as sensory beads or other materials — are intended solely to support educational and sensory re-education purposes.
Purchasing these products is optional and not required to benefit from SensOTRy programs or information.
While we strive to source environmentally responsible options, we cannot guarantee that all products are fully sustainable or biodegradable. Please use and dispose of products responsibly.
By purchasing through this Site, you acknowledge that SensOTRy, LLC is not liable for product misuse, allergic reactions, or unintended outcomes.
6. Merchandise Disclaimer
Revenue from merchandise sales supports ongoing research, public education, and the operation of SensOTRy’s website and community initiatives.
All merchandise is offered as an expression of support — not as a clinical or therapeutic product. Purchasing is voluntary and contributes to the advancement of sensory education and awareness.
7. Results Disclaimer
Results and experiences described or implied through this Site are not guaranteed.
Individual outcomes depend on multiple factors, including your personal health status, effort, engagement, and external circumstances.
SensOTRy, LLC makes no express or implied warranties regarding specific outcomes or benefits from applying any educational material, product, or recommendation.
8. Limitation of Liability
To the fullest extent permitted by law, SensOTRy, LLC, its owners, directors, employees, agents, and affiliates shall not be liable for any direct, indirect, incidental, consequential, or punitive damages arising from your use of or reliance on this Site or its Content.
You agree to hold SensOTRy, LLC harmless from any claims, losses, or damages arising from participation in programs, use of products, or application of information found on this Site.
If you are dissatisfied with any part of this Site or its terms, your sole remedy is to discontinue use of the Site.
9. Intellectual Property Notice
All materials, images, videos, designs, text, and other Content on SensOTRy.com are the exclusive property of SensOTRy, LLC unless otherwise stated.
No part of this Site may be copied, reproduced, distributed, or adapted without prior written permission. All rights not expressly granted are reserved.
10. Changes to This Disclaimer
SensOTRy, LLC reserves the right to update or modify this Disclaimer at any time. Updates will be posted on this page, and the “Effective Date” above will indicate the latest version. Continued use of the Site constitutes acceptance of any modifications.
11. Footer Disclaimer
The services, resources, and information provided by SensOTRy, LLC are educational and wellness-focused and not a substitute for professional medical care.
If you have a medical concern, seek diagnosis or treatment from a licensed physician or healthcare provider.
SensOTRy, LLC does not replace in-person medical evaluation or therapy when clinically necessary.
By using SensOTRy.com or participating in any SensOTRy program, you acknowledge that you have read, understood, and agreed to this Disclaimer.
